Rule 26.9 Pronouncement of judgment and sentence; minute entries.

(a) PRONOUNCEMENT OF JUDGMENT. Judgment shall be pronounced in open court. A judgment of conviction shall set forth the plea, the verdict, the findings, if any, and the adjudication. If the defendant is found not guilty or for any other reason is entitled to be discharged, judgment shall be entered accordingly.

(b) PRONOUNCEMENT OF SENTENCE. In pronouncing sentence, the court shall:

(1) Afford the defendant an opportunity to make a statement in his or her own behalf before imposing sentence.

(2) State that a credit will be allowed on the sentence, as provided by law, for time during which the defendant has been incarcerated on the present charge.

(3) Explain to the defendant the terms of the sentence.

(4) Inform the defendant as to the defendant’s right to appeal; provided, however, in cases in which the defendant has entered a plea of guilty, the court shall advise the defendant of his or her right to appeal only in those cases in which the defendant (i) has entered a plea of guilty, but before entering the plea of guilty has expressly reserved his or her right to appeal with respect to a particular issue or issues, or (ii) has timely filed a motion to withdraw the plea of guilty and the motion has been denied, either by order of the court or by operation of law. When informing the defendant of his or her right to appeal, the court shall also advise the defendant that if he or she is indigent, counsel will be appointed to represent him or her on appeal if the defendant so desires, and that a copy of the record and the reporter’s transcript will be provided at no cost to the defendant for purposes of appeal, if the appeal is from a judgment and sentence of the circuit court.

(c) MINUTE ENTRIES.

(1) Case action summary sheet. The clerk of the circuit court shall maintain for each criminal case docketed, including youthful offender cases but excepting misdemeanor traffic cases, a case action summary sheet or sheets properly identified by the style of the case and the case number. There shall be legibly entered upon the case action summary sheet notations of all papers filed with the circuit clerk, all processes issued and returns made thereon, all appearances, and all motions, rulings, orders, verdicts, and judgments. All entries shall show the date of the proceeding or action noted. These entries shall include, but shall not be limited to, the appointment, appearance, and waiver of counsel; the presence of counsel at each proceeding; the charge(s); the defendant’s arraignment or any waiver thereof (including the plea of the defendant); the selection, swearing, empaneling, and charging of the jury and any alternate jurors selected; the verdict and the findings of the jury; the adjudication; the allocution; and the pronouncement of the sentence (including, where appropriate, the period and terms of confinement); the assessment of any fines, costs, restitution, and reimbursement of attorney fees; the period of probation and conditions relating thereto; credit for time incarcerated on the present charge; and notice of appeal.

If the judge files a separate order, the circuit clerk does not have to duplicate that separate order onto the case action summary sheet, but may enter on the case action summary sheet a notation indicating that a separate order has been filed.

(2) Form and contents of entries. The entries on case action summary sheets shall not require any particular language or form. The judge shall sign or initial all rulings or orders entered thereon.

(3) Filing of entries.

(i) Copy of the Case Action Summary Sheet to Case File. Upon the disposition of a case and after all entries have been completed, the clerk of the circuit court shall file the case action summary sheet or sheets in numerical order with the sheets from other cases in docket books and shall place a copy of the case action summary sheet or sheets in the case file. The case action summary sheet or sheets shall be the official minutes of the case and shall have the same force and effect as the entries previously contained in “minute books.” These case action summary sheets may be maintained in the same manner as all other court records.

(ii) Retroactive Effect of Rule. All notations entered on case action summary sheets prior to the adoption of this rule shall be sufficient minute entries if the entry otherwise substantially complies with the substantive provisions of this rule.

(iii) Sufficiency of the Case Action Summary Sheets as Record. The case action summary sheets shall be sufficient record of the actions in a particular case.

(4) Admissibility into evidence of the case action summary sheet. A certified copy of the case action summary sheet shall be admissible in any court of this state as evidence of a conviction or any other action recorded thereon, if evidence of the conviction or other action is otherwise admissible. A certified copy of the case action summary sheet shall be prima facie evidence of the jurisdiction of the court maintaining the sheet, both as to the offense and as to the defendant, and of all facts recited therein; provided, however, that if the trial court determines that any of the information recorded on the case action summary sheet may be prejudicial to the defendant, the court may admit the case action summary sheet into evidence and inform the jury of the fact of conviction as indicated by the sheet, but not allow the jury to view the prejudicial matters.

(5) Sentence entries in cases where the defendant is sentenced to death. If the defendant is sentenced to death, then the sentence entry shall include, but shall not be limited to, the following information:

(i) A statement indicating before whom the sentence hearing was conducted (i.e., the trial judge and trial jury, the trial judge and another jury, or the trial judge alone);

(ii) The jury’s advisory verdict, along with its vote, unless waived, in which event the entry shall note that the defendant voluntarily waived the right to an advisory verdict after having been expressly informed thereof by the court;

(iii) A statement indicating that the trial judge, in deciding the sentence, ordered, received, and reviewed the written presentence report;

(iv) A statement indicating that the trial judge heard evidence from the state and the defendant concerning the presentence report and gave each the opportunity to respond to the other’s evidence and that each did respond or waived the right to do so;

(v) A statement indicating that the trial judge permitted the state and the defendant the opportunity to present argument concerning the existence of aggravating and mitigating circumstances and that each did present such argument or waived the right to do so, and, further, that the judge permitted the state and the defendant the opportunity to make argument as to the appropriate sentence, and that each did so or waived the right to do so;

(vi) A statement a) indicating that the trial judge considered the evidence presented at the trial, in the presentence report, and at the sentence hearing; b) setting out the judge’s specific findings concerning the existence or nonexistence of each aggravating circumstance enumerated in Ala.Code 1975, § 13A-5-49, each mitigating circumstance enumerated in § 13A-5-51, and any additional mitigating circumstances offered pursuant to § 13A-5-52; and c) summarizing the facts of the crime and the defendant’s participation therein;

(vii) A statement indicating that the trial judge weighed any aggravating and mitigating circumstances in evidence and considered the recommendation of the jury in its advisory verdict (unless the right to an advisory verdict was waived);

(viii) A statement indicating that the judge found the aggravating circumstance(s) outweighed the mitigating circumstances, if any; and

(ix) Any other order of the court concerning the transfer of the inmate to the prison system pursuant to Rule 8, A.R.App.P.

(6) Appeals. A copy of the case action summary sheet shall be included in the clerk’s portion of the record on appeal. That copy shall be preceded by the clerk’s index of included documents, exhibits, and separately filed orders of the trial judge.

[Amended 9-19-91, eff. 10-1-91; Amended eff. 8-1-2002.]