Local Rule 1007-2: Mailing Matrix

LOCAL RULE 1007-2 Mailing Matrix A. Controlling as List of Creditors: The mailing matrix is to be a complete list of creditors of the case, and should any discrepancies appear between the matrix and the list of creditors filed within the official form required, the matrix shall be controlling. The filing of a mailing matrix is certification that it is a complete and correct list of all creditors of the debtor(s).

B. Requirements for Mailing Matrix:

1. A creditor mailing matrix must be uploaded into the case management /electronic filing system (CM/ECF) for each bankruptcy petition filed.

2. The mailing matrix shall include the names and addresses of all creditors, in alphabetical order.

3. Items are to be typed in proper case.

4. The list is to be in a single vertical column with no grid lines.

5. There must be at least 2 blank lines above and below each creditor name and address combination.

6. Each entry should consist of up to 5 lines and a maximum of 50 characters each. (If the creditor name is more than 50 characters, it will be shortened by the Clerk's office.)

7. Leave at least one single space between the city and state and zip code. A comma between them is unnecessary: Roanoke VA 24010.

8. Use the official United States Postal Service state abbreviations.

9. Addresses shall include zip codes.

10. Individuals must be listed as last name (comma) (space) first name with no periods.

EXAMPLES: Whoever, John, Jr. 5932 Lovers Lane Roanoke VA 24019 XYZ Sales & Service PO Box 92900 Charlotte NC 38902 C. Incomplete Addresses: An address containing only a name, or name and incomplete address will not be mailed.

D. Adding Creditors: When an addition of five or more creditors is made to the mailing matrix, the entire mailing matrix is not to be filed. A supplemental mailing matrix, containing only the newly added names and addresses of those creditors added, shall be filed.

E. Change of Address: The attorney of record or pro se debtor(s) shall notify the Clerk in a separate letter of a change of mailing address for the debtor(s) or debtor's counsel.

F. Format for Filing: All petitions filed non-electronically with the Court must include an alphabetical listing of all creditors with their complete mailing address, including zip code, attached to the petition. Pro se debtors shall file the list of creditors on paper in scannable format with the following specifications: white bond or standard copy paper, 8.5" by 11" in size, margins of at least 1" top, bottom and left, and typed or printed with a font no smaller than 12 point in size. For other than pro se debtors, a proper format for the mailing matrix will be considered by the Court only upon submission of a written motion for waiver, proposed order, and list of creditors complying with the provisions of this paragraph.

G. Returned or Undeliverable Mail: It is the responsibility of the debtor(s) to provide complete and correct addresses. All undelivered mail will be returned to the debtor(s) (or debtor's counsel), and it shall be the duty of the debtor(s) to forward copies of all notices to the proper parties and notify the Court of the correct address.