Local Rule RULE 49.8: COURT RECORD AND ORDERS
C.D. Ill. — Criminal rule
RULE 49.8 COURT RECORD AND ORDERS
(A) Official Court Record.
The Clerk's Office will not maintain a paper court file except as otherwise provided in these Rules. The official court record is the electronic file maintained by the court, supplemented with any documents or exhibits conventionally filed in accordance with these Rules.
(1) The Clerk's Office will retain all original indictments, petitions to enter plea of guilty, plea agreements, and those documents requiring the signatures of non-attorneys (such as grand jury foreperson, defendants, third-party custodians, United States Marshals, officers from Probation, and other federal officers and agents). When these documents are filed conventionally, the Clerk's Office will scan them, upload them to the System, and retain the original documents in conventional format or sealed electronic format. Signatures of judiciary and justice department officials will be redacted by the filing party and replaced with "s/ name." Signatures of jurors on verdict forms and of the foreperson on indictments will be redacted by the Clerk before scanning and uploading. The electronic document as it is maintained on the Court's servers constitutes the official version of that record.
(2) Any party filing any original document conventionally (other than those listed above) must accompany such filing with a self-addressed, postage-paid envelope. The Clerk's Office will scan and upload the document filed into the System and then return the conventional document to the filing party in the self-addressed envelope. If a party fails to submit a self-addressed, postage-paid envelope with the conventionally filed document, the Clerk's Office will discard the documents after they are scanned and uploaded to the System. The electronic document as it is maintained on the Court's servers constitutes the official version of the document.
(B) Orders
(1) Judges' Signatures.
The assigned judge or the Clerk's Office must electronically file all signed orders. Any order signed electronically has the same force and effect as if the judge had affixed the judge's signature to a paper copy of the order and it had been entered on the docket conventionally.
(2) Proposed Orders.
Proposed orders must be filed as attachments to motions. A filing party moving for issuance of a writ, warrant, or summons should advise the judge that a prompt ruling is required and submit the writ, warrant, or summons in .pdf form with the proposed order. The presiding judge may request a copy of the proposed order be sent in Word or Word Perfect format (i.e., not .pdf) to the chambers e-mail address.
(3) Text-Only Orders.
The assigned judge may grant routine orders by a text-only entry upon the docket. When text-only entries are made, no separate .pdf document will issue; the text-only entry constitutes the Court's only order on the matter. The System will generate a "Notice of Electronic Filing."