Rule 129.04 App. A Sec.10 Appendix A. Standards for Operation of a Secure Juvenile Detention Facility - Section 10. Juvenile Detention Records

SECTION 10.

JUVENILE RECORDS

Essential Elements

10.1.Each facility shall maintain a written policy and procedure regarding the juvenile detention records of all juveniles served by such agency, including the:

A. Content of;

B. Maintenance of;

C. Access to;

D. Use of;

E. Confidentiality of;

F. Retention of;

G. Security of; and,

H. Destruction of such juvenile records.

10.2.Detention records shall include:

A. A completed admission record;

B. Log of telephone calls - date, time, number, name and relation;

C. Log of visitors - date, name, relation;

D. Detention-generated reports;

E. A log of current court appearances and relevant detention orders;

F. Agency referrals, visits, and placements;

G. Verification of the current release or transfer;

H. Missouri’s juvenile detention assessment; and

I. Data from the Missouri electronic court case management system.

10.3.Data to be maintained for each juvenile shall include the following, if available:

A. Date and time of admission, and release;

B. Name (last, first, initial, nickname, alias, aka) and case number;

C. Date and place of birth, age, gender, race and ethnicity;

D. Address of resident;

E. Phone numbers of resident;

F. Name, relation, address and phone numbers of custodians;

G. Reason for admission, specific offense(s);

H. Name and department of delivering agent;

I. Assigned juvenile officer or agency worker;

J. Name, address and phone numbers of legal counsel;

K. Inventory of all personal possessions;

L. Data from the medical screening history, intake and condition of health;

M. Data from the education screening and level of education;

N. Data from Needs Assessment screening if appropriate for facility programming, and

O. Religious affiliation.

10.4.Personnel shall appropriately enter all required data in the appropriate records, forms, logs and reports including the Missouri electronic court management system.

Cross-reference:

Missouri Revised Statutes

Section 211.321, RSMo, "Juvenile Court Records . . ."

Section 211.322, RSMo, "Reports on Delinquency . . ."

Section 211.327, RSMo, "Data to be provided to state courts administrator***orientation training, continuing education"

Missouri Supreme Court Rules

Rule 122.02, "Open Records"

Rule 122.04, "Sealing of Court Files and Destruction..."

Missouri Supreme Court Operating Rules

COR 8.04.5 "Records Retention and Destruction"

COR 4.01 “Uniform Record Keeping System”

COR 4.24 “Confidential Records”