Rule 20 Retention of Records
Rule Text
a. Except for matters which proceed to a public hearing, the retention period will be not less than two years for all documents related to complaints against judges, including, but not limited to, the original complaint, investigative notes, documents obtained in the course of an investigation, and correspondence to and from complainants, witnesses and judges. These materials are not public records.
b. Records for complaints which proceed to a public hearing will be retained permanently.
This includes all documents connected with the complaint, including the original complaint, investigatory materials, all documents introduced at a public hearing, the transcript of the proceedings and the Commission’s recommendation. Only documents introduced at the hearing will be public record.
c. The retention period shall be three years for all administrative materials, including budget preparation materials, financial records, personnel records, etc. These materials will be public record, except as specifically provided by law.
d. Minutes of all Commission meetings shall be retained permanently. Letters of informal disposition sent to judges will be attached to the minutes of the meeting at which the Commission approved the sending of such letter(s).