Rule 10 Means of Access

(a) Case Records may be accessed in any of the following methods:

(1) Archive Access. – Access to Archived Case Records is gained by request to the Custodian of the court having jurisdiction over the record. These requests for Archive Access may be oral or written and shall clearly identify each record requested so the Custodian can retrieve the Case Record from Wyoming State Archives without extensive research. These requests shall be made during the court’s normal working hours and at a time that does not unreasonably interfere with the court’s other business. The Custodian shall respond to the request within a reasonable time by requesting the Archived Case Records from Wyoming State Archives and providing copies of the retrieved records, electronically transmitting the retrieved records, or making the retrieved records available for inspection, if the requester is entitled to access.

(2) Physical Access. – Access to Paper Case Records is gained by request to the Custodian of the court having jurisdiction over the record. These requests for Physical Access may be oral or written and shall clearly identify each record requested so the Custodian can locate the record without extensive research. These requests shall be made during the court’s normal working hours and at a time that does not unreasonably interfere with the court’s other business. The Custodian shall respond to the request within a reasonable time by locating the Paper Case Records and making them available for inspection, if the requester is entitled to access.

(3) Terminal Access. – Access to Electronic Case Records is provided for individual cases at display terminals located in courthouses as determined by the State Court Administrator. The terminals shall provide access to Case Records of all courts irrespective of the venue of the proceeding.

(4) Remote Access. – When authorized by the Wyoming Judicial Council, a Vendor contracted to provide Remote Access may provide Remote Access to Case Records on its web-based platform.

(b) Physical files may be removed from the clerk’s office only as allowed by U.R.D.C. 303. Otherwise, a Custodian who grants a request to inspect records shall ensure that the inspection area is within full view of court personnel and that the person inspecting the records does not leave the court facility until the records are returned and examined for completeness.