Local Rule L.R. 54-3.10: Certification, Exemplification and Reproduction of Documents

L.R. 54-3.10 Certification, Exemplification and Reproduction of Documents. Reasonable document preparation costs are taxable, including:

(a) The cost of copies of documents necessarily filed and served, including the cost of copying and delivering Mandatory Chambers Copies required by the Court;

(b) The cost of copies of documents or other materials admitted into evidence when the original is not available or the copy is substituted for the original at the request of an opposing party;

(c) Fees for an official certification of proof respecting the non-existence of a document or record;

(d) Patent Office charges for the patent file wrappers and prior art patents necessary to the prosecution or defense of a proceeding involving a patent;

(e) Notary fees incurred in notarizing a document when the cost of the document is taxable;

(f) Fees for certification or exemplification of any document or record necessarily obtained for use in the case; and

(g) The cost of physically replicating or reproducing material necessarily obtained for use in the case (including copies obtained to be produced in discovery) in any format in which such material is required to be produced and with any required characteristics (such as metadata or manipulability) intact. To claim costs incurred in producing material in a required format, the agreement or order imposing the relevant requirements must be attached.

Any party seeking taxation of costs under this local rule must provide a consolidated itemization of copying costs, setting forth with specificity, particularity, and clarity the distinct tasks and services performed. Only costs associated with copying documents or reproducing other material for actual use in the case are allowed. Costs incurred for the convenience of counsel or as prefatory steps in the discovery process before copying documents for actual production are not recoverable.