XVI, Sec. 10 Retention policy

If the Commission decides to recommend disciplinary action in a case, that file gets saved permanently in two forms: a digital copy and a physical paper copy. Both versions stay on record so the case can be referenced later if needed.

If the Commission looks into a matter but decides not to recommend any discipline, the file is kept only in digital form for the long term. Any paper copies that were made during the review get destroyed after one year. This means someone couldn't request or find a physical paper file for these cases after that one-year window closes, though the digital record still exists.